IT project case studies for business teams
Home / Resources / Case Studies

IT Case Studies for Every Kind of Client

Examples for SMEs, corporates, NGOs, resellers and learning institutions.

How We Plan and Deliver IT Projects

Six example projects for different kinds of customers. Each shows the problem, the devices involved, the requirements, the recommended hardware, the configuration, the deployment, the security measures and the outcome.

Please note: these are illustrative scenarios based on typical projects. Client details have been generalised and figures are examples.

Laptop and Desktop Deployment

Learning Institution
Client problem
A technical college ran ageing computers that slowed lessons and took staff hours to repair.
Number of devices
About 120 devices: 90 desktops for labs and 30 laptops for lecturers.
Requirements
Reliable machines for lessons, easy management and protection against misuse.
Recommended hardware
All Dell: Dell OptiPlex desktops, Dell Latitude laptops and Dell monitors, under one Dell warranty.
Configuration
One standard disk image, locked-down student profiles, asset tags and BIOS passwords.
Deployment
Delivered and installed in stages during a term break, with a short lecturer training session.
Security
Endpoint protection on every device, disk encryption on laptops and restricted admin rights.
Outcome
Labs ready before term, fewer breakdowns and quicker repairs thanks to one standard image and one supplier.

Office Network Installation

SME
Client problem
A growing accounting firm moved to a larger office and suffered slow, patchy Wi-Fi.
Number of devices
About 35 users and 60 devices.
Requirements
Fast Wi-Fi in every room, a guest network and a safe connection for staff working from home.
Recommended hardware
A single network manufacturer's firewall, managed switches and ceiling Wi-Fi access points, with structured cabling.
Configuration
Separate VLANs for staff, guests and printers, plus a VPN for remote staff.
Deployment
Cabling and equipment installed over a weekend to avoid downtime.
Security
Firewall rules, strong passwords and automatic firmware updates.
Outcome
Stable Wi-Fi throughout the office and a network that is simple to expand.

Server Deployment

Corporate
Client problem
A distribution company relied on an old server for accounting and file sharing and feared a failure.
Number of devices
About 150 users across head office and two branches.
Requirements
More capacity, high availability, daily backups and room to grow.
Recommended hardware
All HPE: an HPE ProLiant rack server with HPE storage, supported under HPE warranty.
Configuration
Virtualised host with separate machines for accounting and files, and RAID storage.
Deployment
Built and tested off site, then migrated over a weekend with a rollback plan.
Security
Role-based access, encrypted backups, off-site copies and health monitoring.
Outcome
Faster applications, tested backups and far lower risk of data loss.

Microsoft 365 Migration

NGO
Client problem
A non-profit used personal email accounts and shared files by memory stick.
Number of devices
About 45 staff and 70 devices in head office and field teams.
Requirements
Professional email, safe file sharing and easy collaboration with partners.
Recommended hardware
All Microsoft: Microsoft 365 licences with Exchange Online, Teams, SharePoint and OneDrive.
Configuration
Custom domain email, shared team sites and mobile access, managed with Microsoft Intune.
Deployment
Mailboxes migrated in batches, with staff training sessions in each office.
Security
Microsoft Entra ID multi-factor authentication, data-sharing rules and device protection.
Outcome
One email system, safer files and smoother work between field and head office.

Cloud Migration

Reseller
Client problem
An IT reseller hosted customer applications on a single local server with limited uptime.
Number of devices
About 20 staff and 12 customer applications.
Requirements
Reliable hosting, easy scaling and clear monthly costs per customer.
Recommended hardware
All AWS: Amazon EC2 virtual servers, Amazon S3 storage and AWS Backup.
Configuration
Virtual servers, load balancing, automatic backups and AWS Budgets cost alerts.
Deployment
Applications moved one at a time after testing, with minimal downtime.
Security
Restricted access, encrypted storage and regular security reviews.
Outcome
Higher availability, quicker onboarding of new customers and predictable costs.

Cyber Security Assessment

SME
Client problem
A retail business with several shops suffered phishing emails and an infected computer.
Number of devices
About 25 users and 40 devices across four shops.
Requirements
Find weak points, detect intrusions, fix problems quickly and train staff.
Recommended hardware
All Microsoft: Microsoft Defender for Business for endpoint protection and intrusion detection.
Configuration
Updates on all devices, multi-factor authentication and a tested backup.
Deployment
Assessment in one week, fixes in the following two weeks, then staff training.
Security
Intrusion detection and alerting, a written security policy, account clean-up and incident response steps.
Outcome
A clear risk report, early warning of suspicious activity and staff who recognise phishing.

Planning a Similar Project?

Tell us about your organisation and we will recommend a plan.